Library Policies

as revised April 02, 2007

1. LIBRARY USERS

The Rutgers University Libraries collections, including the Law Library, are available to all individuals for use on site. Members of the public are welcome to use these resources on site.

All Rutgers faculty, staff and students are required to display a Rutgers ID card while in the law library.

Law school graduates or attorneys may purchase Library cards upon completion of an application and payment of a nominal fee. Also, limited Library privileges are granted to other persons upon application. All non-Rutgers patrons are required to wear the identification tag issued to them by the registration desk in the lobby of the Center for Law and Justice.

Library card privileges are not transferable to other persons and privileges may be revoked or suspended for violations of library policies.

A patron is responsible for reporting to the Library of all changes in name, home address, business address, telephone numbers and e-mail addresses.

2. BORROWING OF MATERIALS

With exceptions stated below, single-volume material, which is not on reserve, may be borrowed for one month by a patron with valid Rutgers Law Library bar code. One-month loans are obtained by charging materials out at the circulation desk. Materials from multi-volume sets, loose-leaf materials, books with pocket or pamphlet supplements, statutes, reporters, periodicals, and other materials without call numbers do not circulate. As a general rule, materials on reserve may be charged out for up to two (2) hours for use in the library only. Certain reserve materials may be charged out for up to twenty-four (24) hours. Course materials which have been placed on reserve by a particular faculty member, for use by students enrolled in the faculty member's class, circulate for a period of time designated by the faculty member, not to exceed two (2) days.

3. RENEWALS OF ONE MONTH LOANS

Borrowed materials with a circulation period of one (1) month which are not overdue and which have not been requested by other patrons may be renewed by telephone any day before 5:00 p.m., or by bringing them to the circulation desk any time up to fifteen (15) minutes before closing. Materials may not be renewed sooner than one (1) week before the due date. Patrons renewing by telephone must have the books in front of them for quick reference, if needed.

Overdue material may be renewed only by bringing it back to the circulation desk and paying the applicable fines before renewal.

Materials can only be renewed once, except by special permission of the Head of User Services or the Head of Circulation.

4. RECALL OF BORROWED MATERIALS

All borrowed materials are subject to recall at the library's discretion. Failure to return a recalled item within one (1) week of the recall notice date will result in a per item fine of four dollars ($4.00) per day.

5. MATERIALS ON RESERVE

Reserve materials are kept behind the circulation desk. The library, at its sole discretion, reserves the right to change designation of materials.

Current issues of law reviews may be borrowed for use in the library only. Other reserve items, which can also be borrowed for use within the library only, are due back to the circulation desk in two (2) hours (or fifteen (15) minutes before closing, whichever is sooner). A two (2) hour loan may be renewed by bringing the material back to the circulation desk where it will be renewed if the material is not overdue and if it has not been requested for use by another patron.

Designated copies of certain books and audio-visual materials on reserve may be borrowed for twenty four (24) hours by Rutgers School of Law and Rutgers School of Criminal Justice faculty, staff and students only. Renewal of 24-hour loan material may be renewed by bringing the material to the circulation desk where it will be renewed if the material is not overdue and if it has not been requested for use by others.

Course materials, which are placed on reserve by faculty members for use by students registered in the faculty member's class, have a circulation period designated by the particular faculty member. Generally, course reserves will have a circulation period of any where from four (4) hours to two (2) days.

6. FEES AND FINES FOR LOST OR OVERDUE MATERIALS

Overdue notices will be forwarded to patrons via e-mail or regular mail. However, failure of the library to send, or failure of a patron to receive, an overdue notice will not dismiss the patron from the responsibility to pay overdue fines. Each patron is responsible to know the due dates of items he/she has borrowed from the library and for returning the borrowed items to the library in a timely manner.

One (1) month loan materials - There is a per item fine of 30 cents ($0.30) per day, up to a maximum per item fine of twenty dollars ($20.00) on all overdue one-month loans.

Reserve materials - There is a per item fine of two dollars ($2.00) per hour, up to a maximum fine of twenty dollars ($20.00) for overdue reserve materials, such as audio and video cassettes, periodicals, two-hour loans, and twenty-four (24) hour loans.

Lost Materials - The patron must pay full replacements costs, all overdue fines, and a fifteen dollar ($15.00) processing fee to replace lost materials which were charged against his/her bar code.

7. GOVERNMENT DOCUMENTS

Federal and state documents which are located in the Government Documents area on the 2nd floor can only be charged out, and checked in, by the Government Document librarian or staff. Where duplicate copies of materials are available, the Documents librarian, in his/her sole discretion, may permit a patron to borrow one copy of the material for one (1) month. When the Documents area is closed, materials may be returned at the 1st floor circulation desk.

8. RETURNING BORROWED MATERIALS

As a courtesy to the rest of the law school community, library patrons are expected to re-shelve in the proper location all library materials that they have used in the library, unless the material has been charged out from the circulation desk, the Government Documents area, or the material is coded with a call number.

Materials charged out at the circulation desk or material coded with a call number must be brought to the circulation desk for re-shelving.

Charged out materials which are left in carrels or on tables will be treated as overdue and fined the maximum fine for overdue materials.

Materials borrowed using the Rutgers University Libraries (RUL) IRIS system must be returned to the Dana Library or another RUL Library. RUL materials must not be returned to the Rutgers Law Library - Newark.

Materials borrowed from Rutgers Law Library - Camden must be returned to the circulation desk at Rutgers Law Library - Newark for return to Rutgers Law Library - Camden.

9. MATERIALS LEFT IN CARRELS OR ON TABLES

Notes left with materials requesting that the materials be left un-shelved will not be honored unless written approval is obtained from the Head of User Services, or librarian in charge. Patrons who receive approval to leave material un-shelved must bring the un-shelved material to the circulation desk where it will be held for the patron overnight.

10. BORROWING BY LAW STUDENTS FOR LAW FACULTY MEMBERS

A law student, employed by a faculty member as a research or teaching assistant, may borrow non-circulating material from the law library for use only in the law faculty member's office upon presentation of a letter from the faculty member stating that the law student is so employed and authorized to borrow for the law faculty member. This letter must be dated and shall be valid only during the semester in which it is written. The student must request that the faculty member's name be added to the student's circulation record. The student must also present his/her personal Library card to charge out materials.

For borrowing privileges at the Rutgers University Libraries (RUL), the student must go the Dana Library and request a form that must be completed, signed, and returned to Dana Library by the authorizing faculty member. The form can also be downloaded and printed from the RUL webpage at http://www.libraries.rutgers.edu/rul/staff/staff.html then clicking on link for access services, > forms, > research assistant - application for borrowing privileges.

11. BORROWING BY STUDENTS FOR USE IN PUBLICATIONS

Single volume material which is not on reserve may be borrowed for up to an academic year by members of student members of law journals only for use on journal projects and only in journal offices. A member of a student publication must sign out these materials with his/her own library card and ask to have the name of the student publication added to the circulation record.

As noted in section 5 above, reserve material, generally, does not circulate outside the library and borrowing is usually limited to two (2) hours. For this reason, it is recommended that a member of a student publication use PDF copies from an on-line source or photocopies of reserve materials that are needed for journal projects. In the rare instance that reserve material is not available from an on-line source, or that reserve material cannot be photocopied, a member of a student publication may request special permission to charge out reserve materials for use on journal projects and only in journal offices. This special charge out period is not to exceed twenty-four (24) hours.

If borrowed material becomes overdue and cannot be found in the student publication office, the student to whom the material was checked out will be held responsible for the material and will be subject to replacement costs.

Use of reference materials is limited to in-library use only with the permission of the reference librarian.

12. BORROWING BY STUDENTS FOR USE IN CLINICS

As noted in section 5 above, reserve material, generally, does not circulate outside the library and borrowing is usually limited to two (2) hours. For this reason, it is recommended that student members of clinics use PDF copies from an on-line source or photocopies of reserve materials that are needed for clinic projects. In the rare instance that reserve material is not available from an on-line source, or that reserve material cannot be photocopied, a student member of a clinic may request special permission to charge out reserve materials for use on clinic projects and only in clinic offices. This special charge out period is not to exceed twenty-four (24) hours.

If the borrowed material becomes overdue, the student will be held responsible for it and will be subject to fines. If the material is lost and cannot be found in the clinic offices, the student will be held responsible for it and will be charged fines, and replacement and processing costs appropriate for the type of material.

Use of reference materials is limited to in-library use only with the permission of the reference librarian

13. SUSPENSION OF BORROWING PRIVILEGES

The library reserves, in its sole discretion, the right to revoke, suspend, or modify the privilege granted to any individual.

14. MEDIA SERVICES

The Library has a collection of video and audio cassettes, which may be borrowed by Rutgers Law School and School of Criminal Justice faculty and students, for viewing, or listening, in the Library. Designated copies of certain audio or visual materials may circulate overnight. The library has viewing facilities for VHS videotapes for both individual viewing and for viewing by groups. A list of video and audio cassettes owned by the Library can be found at the circulation desk. Arrangements to view videotapes, or listen to audiotapes, in library can be made at the circulation desk.

15. HOURS OF OPERATION

When school is in session, the regular hours of the library for Rutgers University faculty, staff and students are:

Monday through Thursday, 8:00 a.m. to 11:00 p.m.
Circulation desk services commence at 8:00 a.m.
Non-Rutgers patrons may not enter, or remain in, the library after 9:00 p.m. Friends of the Law Library are permitted to remain in the library until closing.
After 7:00 p.m. access to the third floor is limited to Rutgers ID holders.
Circulation desk and computer lab services end at 10:45 p.m.
Photocopy machines are turned off at 10:45 p.m.
Second and third floors close to all patrons at 10:45 p.m.

Friday, 8:00 a.m. to 10:00 p.m.
Circulation desk services commence at 8:00 a.m.
Non-Rutgers patrons may not enter, or remain in, the library after 9:00 p.m. Friends of the Law Library are permitted to remain in the library until closing.
After 7:00 p.m. access to the third floor is limited to Rutgers ID holders.
Circulation desk and computer lab services end at 9:45 p.m.
Photocopy machines are turned off at 9:45 p.m.
Second and third floors close to all patrons at 9:45 p.m.

Saturday, 10:00 a.m. to 8:00 p.m.
Circulation desk and computer lab services end at 7:45 p.m.
Non-Rutgers patrons may not enter, or remain in, the library after 6:00 p.m. Friends of the Law Library are permitted to remain in the library until closing.
Circulation desk and computer lab services end at 7:45 p.m.
Photocopy machines are turned off at 7:45 p.m.
Second and third floors close to all patrons at 7:45 p.m.

Sunday, Noon to 11:00 p.m.
Circulation desk and computer lab services end at 10:45 p.m.
Non-Rutgers patrons may not enter, or remain in, the library after 6:00 p.m. Friends of the Law Library are permitted to remain in the library until closing.
Circulation desk and computer lab services end at 10:45 p.m.
Photocopy machines are turned off at 10:45 p.m.
Second and third floors close to all patrons at 10:45 p.m.

Materials must be charged out fifteen (15) minutes before closing time.

Changes in library hours for summer, intersession, holidays, or other reasons are posted in advance.

16. PHOTOCOPIERS

Pay-per-copy photocopy machines, operated by a pre-paid copy card, are located on the 1st and 2nd floors of the library. Copy cards may be purchased from the vending machine next to the circulation desk on the 1st floor. Refunds for machine malfunctions will be made only if the patron notifies the circulation desk staff as soon as the malfunction occurs and immediately completes a Request for a Refund form.

Photocopiers are turned off fifteen (15) minutes prior to the library's closing.

17. CONSUMPTION OF FOOD AND DRINKS

Patrons are not permitted to eat or drink in the Criminal Justice library or any of the computer laboratories on the 3rd floor of the library.

In other parts of the library, a patron is permitted to eat light snacks, such as pretzels, chips, nuts, crackers, fruit, or cookies.

A patron is permitted to bring a non-alcoholic beverage into the library provided the beverage is in a spill-proof container. Spill-proof containers are defined by the library staff, but include water and soda bottles with twist-top caps. A patron is not permitted to bring into the library beverages in open-top containers, such as those with pop-top lids or sip-top covers. Patrons are permitted to drink beverages from authorized, spill-proof containers in the Cyber Café which is located on the 1st floor in the room off the reference desk area.

As with all library policies, the library reserves the right to modify or revoke this privilege at any time.

18. CONDUCT OF PATRONS

The following are not permitted in the law library:

    A. Noise that disturbs or interferes with the use of the library by another person.
    B. Patrons whose bodily hygiene interferes with the use of the library by other library patrons or staff.
    C. Patrons who are not properly attired, such as patrons without shoes or shirts.
    D. Conduct interfering with another person's use of the library or with library personnel's performance of their duties.
    E. Misusing a restroom, such as using the restroom as a laundry or bathing facility.
    F. Solicitation of contributions or signatures or conducting surveys of any type.
    G. Bringing animals into the library, other than guide dogs.

19. SMOKING

Smoking is not permitted in the Center for Law and Justice, including the Law Library.

20. REGISTRATION REQUIRED

All public, non-Rutgers faculty, staff or students library users are required to register at the security desk located at the entrance to the Center for Law and Justice building and again at circulation desk prior to using the law library. Public patrons who only wish to use the Government Documents area may do so without registering at the law library circulation desk.

21. CELL PHONES

Cell phone use is not permitted anywhere in the library.

22. USE OF STUDY ROOMS

Only Rutgers Law School students and Rutgers School of Criminal Justice students are permitted to use the study rooms located on the 2nd and 3rd floors of the library. Use of the study rooms is done by reservation only on a first come, first serve basis, using the form in the reservation book located at the circulation desk. Reservations for up to four (4) hours of use must be made on the day of use only; no reservations in advance of the current date will be accepted. Use of study rooms is limited to study groups; to an individual student using audio or video equipment, a typewriter or a personal computer; Legal Research and Writing Teaching Assistants; and other authorized tutors.

A study group, which consists of two or more qualified students, may make same-day reservations for up to four hours total on that same day. The name of each member of the group must be on the reservation form. Multiple individuals in the same study group may not reserve a study room on the same day; however, the study group using the room does not need to vacate the study room until the next group with a reservation arrives. Study groups have priority and an individual student may be asked to vacate the study room to accommodate the study group.

Legal Research and Writing Teaching Assistants, and other authorized tutors, may reserve study rooms for up to four (4) hours per day for an entire semester.

If a room is reserved by an LR&W Teaching Assistant, tutor, or a study group, a student using the room must vacate the room upon request.

All rules applicable to library use also apply to use of the study rooms; however, emphasis is placed on the following rules:

  • Smoking in the study rooms is not permitted
  • Obscuring the windows in the study rooms is not permitted
  • Users must not make noise loud enough to disturb other library users.
  • Users must keep rooms neat and clean.
    • Failure to pick up paper and other debris will result in the revocation of study room privileges for the group or for the individual.
Attorneys, students from other divisions of Rutgers, students from other institutions, and the general public are not permitted to use study rooms at any time.

23. QUIET AREAS

The 2nd and 3rd floors are restricted study areas where no cell-phone use or conversations are permitted. Quiet conversations are permitted only on the 1st floor, in computer labs, and in study rooms. During the exam quiet period (starting two weeks before reading period each semester), no conversations (except in study rooms) and no cell phone use will be allowed anywhere in the library.

24. LIBRARY ENTRANCE AND EXIT

Entering and exiting is only through the main doors located on the 1st floor. Using any other doors or means to enter or exit the library is prohibited by fire code as well as building policy.

25. LEXIS-NEXIS AND WESTLAW LABS

Lexis-Nexis and Westlaw labs are located on the 3rd floor and are accessible only through the library. These laboratory facilities, equipment, and database services are provided solely for use by Rutgers Law School students, faculty and staff members for purposes of legal academic course work and research.

26. PRIVACY POLICY

The Law Library respects the rights of users to pursue their research and recognizes that the subject of their research is private. Protecting user privacy and confidentiality is an integral part of the mission of this library. In order to insure this right, the Law Library adopts the American Library Association Code of Ethics, and the New Jersey Confidentiality of Library Records law, N.J.S.A, Sections 18A:73-43.1.- 43.3, as the basis for its privacy policy.

27. RULES FOR USE OF THE LAW LIBRARY COMPUTER RESOURCES

The computer laboratories close fifteen (15) minutes prior to the closing of the library.

    A. Computer terminals in the Law Library Labs are for use by Rutgers University ID holders. Patrons must adhere to all University policies relating to the use of the laboratory.
    B. The Law Library is primarily a research facility and first priority is given to meeting the research needs of students, faculty, and staff. A patron using a computer for word processing is required to yield the workstation to a patron who wishes to do research.
    C. If on-line material is also available in hard copy in the library, patrons are expected to copy the material using a photocopy machine. If on-line material is not available in hard copy in the library, one copy of the material may be printed from the on-line source; if additional copies of the material are needed, they must be made by photocopying.
    D. Alteration of the equipment, including terminals, modems, printers, cables or connections by a patron is not permitted; this includes saving files, or downloading programs, to the hard-drive. Only the on-duty laboratory attendant may add paper or clear paper jams from the printers, or remove, switch or replace ink cartridges.
    E. The laboratory attendant will not place on "hold" print requests received.

28. REFERENCE POLICY

Reference librarians cannot provide patrons with legal advice, help patrons make decisions regarding legal rights and liabilities, or perform in-depth research for patrons. They cannot interpret statutes, cases, or any other materials for patrons.

29. POLICY CHANGES

The library, at its sole discretion, reserved the right to suspend, revise, or repeal the policies, procedures, rules, regulations, programs and activities governing the library and the computer laboratories at any time without prior notice.

Changes in library policy and policy updates will be posted on the bulletin board which is located at the library entrance on the 1st floor and notices will be placed in the computer lab.

July 7, 2005; revised April 02, 2007